Pre-Payments

LAS Study Abroad programs work with Project Assist, a service of the Study Abroad Center that provides support and assistance with program development. For more information, contact Mercedes Serracin.


When possible and appropriate, it is encouraged that you consider paying group expenses prior to travel. Prepayments allow you to limit the amount of cash required in travel status and also the amount you may need to obtain in country. Please allow 10-12 working days for processing pre-payments.

Options include:

Purchasing Cards

Select LAS Study Abroad staff members have purchasing cards with special designations and higher card limits. Please contact Danette Bontrager for more information.

Event Cards

Once activated, event cards may be used for program-related expenses such as vendor payments or deposits (within card limits).

Wire Transfer

Wire transfer payments can be made both in U.S. Dollars and international currencies. Wire transfers are allowed for international vendors only. To make a vendor payment by wiring funds, the following information is required:

  1. Detailed billing invoice from the vendor stating who, where, how much and what for. If the transaction requires a deposit payment followed by a balance payment at a later date, that information should be clearly stated on the vendor’s invoice (see invoice samples Invoice Sample 1 and Invoice Sample 2)
  2. Complete vendor contact information including company name, contact person, address, phone, fax
  3. Complete vendor bank information including:
    • Bank Name
    • Bank Address
    • Name on Bank Account
    • U.S. Corresponding Bank (many times needed to wire USD to another country)
    • Account Number
    • Swift Code

ISU Check

Applies only in the event that a vendor has an office located in the U.S. (all domestic vendors must be paid via check per ISU policy) or will accept payment via check. If this is the case, the following information is required:

  1. Detailed billing invoice from the vendor stating who, where, how much and what for. If the transaction requires a deposit payment followed by a balance payment at a later date, that information should be clearly stated on the vendor’s invoice (see sample invoices above)
  2. Complete vendor contact information including company name, contact person, address, phone, fax

Adapted from the College of Agriculture and Life Sciences Study Abroad website